Privacy Policy

Nova Executive (“we”, “us”, “our”) is committed to protecting the privacy and security of personal data. This Privacy Policy explains how we collect, use, store and share personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Nova Executive is an executive search consultancy operating in the United Kingdom.

Data Controller: Nova Executive
Registered address: 3 More London – Riverside, London, SE1 2RE
Email: hello@nova-executive.com

We do not currently have a statutory requirement to appoint a Data Protection Officer. Responsibility for data protection compliance sits with senior management.

2. What personal data we collect

We may collect, store and use the following categories of personal data:

Candidates and contractors

Name, address, email address, telephone number
Date of birth and right-to-work information
Curriculum vitae, employment history, education, qualifications and skill
Compensation details and role preference
Interview notes and assessment information
References and background check results (where applicable)
Identification documents (where legally required)
Limited special category data (for example, diversity monitoring or reasonable adjustments), where permitted by law

Clients and business contacts

Name, job title, employer
Business contact details
Contractual and billing information

Website users

Technical data such as IP address, browser type and usage information (via cookies)

3. How we collect personal data

We collect personal data:

Directly from you (for example, via CV submission, email, phone, website forms)
From third parties such as referees, background screening providers, former employers or publicly available sources (e.g. LinkedIn)
From clients where you are engaged through a third-party assignment

4. Lawful bases for processing

We process personal data only where we have a lawful basis to do so, including:

Legitimate interests – to provide recruitment services, match candidates with opportunities, manage client relationships and grow our business
Contract – where processing is necessary to perform or enter into a contract with you
Legal obligation – to comply with employment, immigration, tax or regulatory requirements
Consent – where required, for example for certain marketing communications or special category data
Where we rely on legitimate interests, we have balanced our interests against your rights and freedoms.

5. How we use your personal data

We use personal data to:

Provide recruitment and executive search services
Assess suitability for roles and assignments
Introduce candidates to prospective employers or clients
Manage recruitment processes and contractual relationships
Carry out pre-employment, reference and background checks (where appropriate)
Communicate with you about opportunities, services and business matters
Comply with legal and regulatory obligations
Improve our services and internal processes

6. Sharing your personal data

We may share personal data with:

Clients and prospective employers (with your knowledge and/or consent)
Service providers such as IT systems, CRM platforms, payroll or background screening providers
Professional advisers (legal, financial, compliance)
Regulatory bodies, courts or law enforcement where required by law
We do not sell personal data.

7. International data transfers

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as adequacy regulations or approved standard contractual clauses.

8. Data security

We have implemented appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.

9. Data retention

We retain personal data only for as long as necessary:

Candidate data: typically up to 12 months after last meaningful contact, unless you ask us to retain it longer or there is a legal reason to do so
Client and business contact data: for the duration of the relationship and thereafter in line with legal and accounting requirements
Employee and contractor data: in accordance with employment and tax legislation
Data may be retained longer where required to establish, exercise or defend legal claims.

10. Your data protection rights

You have the right to:

Access your personal data
Rectify inaccurate or incomplete data
Request erasure of your data
Restrict processing
Object to processing (including direct marketing)
Data portability (in certain circumstances)
Withdraw consent at any time, where consent is relied upon
Requests can be made using the contact details below. We will respond within one month.

11. Complaints

If you have concerns about how we use your personal data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.
Last updated: January 2026